LOUGHBOROUGH BOAT CLUB ANNUAL GENERAL MEETING MINUTES
27.04.2019
10.00AM
LOUGHBOROUGH BOAT CLUB, ZOUCH
Apologies: Jerry Heygate, Jeff Hallam, Jo Coulson, Neil Martin, Matilda Haines.
29 voting members present.
Accounts:
Thanks to Scott and Rebecca for the work that they have put in on the accounts.
A note was made that a large expense coming up will be to sort out the sewage as required by SevernTrent. Quotes so far between 16 and 28 thousand. It is a large expense but is a requirement and must be done.
The erg room extension was raised and where we are on this. This will be on pause as sewage works take priority. Suggested that a small group takes a lead on organising the plans, proposals, work etc. MM volunteered to group.
Q.Could we put in for planning at this point?
A.Planning has been considered but, a better idea of the amount we have to spend is needed first after the sewage work.
Q. Are there any previous plans for the erg room?
A. TI has them and will share.
Q. Regarding Trustees account, this money has sat there for a number of years, gaining little to no interest and is losing its purchasing power, what can we do with it?
A. A different type of account will be looked at to hold the money, raised idea of premium bonds was disregarded as they are for individuals rather than a club. A fixed term ISA is another consideration if the money is not required for works.
Q. Is the Social Club able to reinvest a percentage of profit to maintaining and improving the facilities?
A. Yes, the Social club is welcome to use the profits for this, any larger spends – replacing banqueting chairs – would need a proposal to committee.
Account acceptance propose by Tim Ives and seconded by Vicky Haines.
Accounts accepted.
Subscription Proposal:
Brief mention of using ClubHub as per proposal.
LBC will be using ClubHub for membership payments, it is a very useful tool for tracking various aspects of the Club. Reminder to all t check and update their details on ClubHub. RD to re-email instructions.
The committee is happy to take on the 2% fee for payments and have adjusted the membership fees accordingly with a larger early payment discount.
Acceptance of subscriptions proposed by Tim Ives and seconded by Andrew Martin.
Proposal accepted, one abstention.
Captain’s Report:
After 37 years at the club and 22 of those as captain Keith stepped down following his announcement last year. He was thanked for his time as captain and presented with a trophy. SW shared that being a captain is about the person and Keith has been that person to create a friendly and open club for all.
KH shared that in all the time he has enjoyed the club and continues to, thanking vice captains for their part in organising of crews and other aspects. KH is looking ahead to WRMR in Hungary and will be something to make LBC proud.
Club Constitution:
MC shared that the constitution was born out of BR and from grant applications. LBC’s is based on the BR template incorporating the Club rules and reflects all BR policies and guidance documents. It will help in future grant and sponsorship applications.
No comments were made previously, nor questions asked at AGM.
Constitution was accepted.
Election of officers:
|
Position |
Nominee |
Proposer |
Seconder |
|
President |
Stuart |
Keith |
Terry |
|
Captain |
Tim |
Kev |
Zoe |
|
Chair |
Mary |
Keith |
Mike |
|
Treasurer |
Rebecca |
Nick |
Zoe |
|
Secretary |
Mary |
Tim |
|
|
Coaching, Welfare, Safety Representative |
Jeff |
|
Nick |
|
Communication |
Allen |
Zoe |
Di |
|
Soar Head |
Stuart |
Keith |
Tim |
Following the proposals, all nominees were subsequently elected.
The Club positions were introduced, and members were invited to look through and place their names against any role they feel suitable to do.
A.O.B:
Question was asked about boat use and junior times, are boating times a set period and how can boats be ensured that they are available to use?
Recommended that the boat booking board is used to ensure that boats are available for use when required and communication between crews sharing boats as all members have club access at any time.
Reminder given that there are no junior/senior sole use boats, only boats of different weight classes suited to different crews. Boats can be restricted for use with clear permission from committee.
Point raised on how we spend money following discussion at weekend with Charlie Simpson and his suggestion that money is often best spent on coaching rather than equipment. Sentiment echoed by many that however good equipment is, it does not make the rower. Consideration going forward to possibly have regular (monthly?) mini subsidised coaching sessions.
Next Committee Meeting:
TBC
End of meeting