LOUGHBOROUGH BOAT CLUB ANNUAL GENERAL MEETING MINUTES
21.04.2018
10.00AM
LOUGHBOROUGH BOAT CLUB, ZOUCH
Apologies: Nick Maker, Lauren Grant, Chloe Garnham, Rachel Harris, Caroline Lomax, Emma Heygate, Freya Ingham, Andrea Beddows.
23 voting members present.
Accounts:
Thanks to Scott and Rebecca for the work that they have put in to get the accounts together over the past weeks.
It was noted that over £8000 of profit has come from the social club through events and the bar. Thanks was given to Sandra for all her work in arranging the events. All that is raised through the social events goes back into the club in equipment and facilities. Twenty two (22) members in favour of approving the accounts.
One (1) abstention.
Amendment to Club Membership Types:
MC: We have been straightening out the types of membership as there have been some anomalies in the past. Proposal includes:
- Only full senior, junior or year-round students are entitled to racking.
- Coaches to be offered the same status as coxes given their role in the club.
- From the date of their 16th birthday, juniors are entitled to a vote and to sit on committee.
- Voting privileges for long term club members.
See full proposal
All voting members in favour of accepting this proposal.
Amendment to Club Bye-Law 16:
Currently:
“Private boats may only be kept on Club property by fully paid rowing Members at the discretion of the Committee, and if permission is granted, entirely at the owners risk and after having paid the appropriate racking fee.
Private pleasure boats may only be kept on Club Property, but not within the Boathouse, by fully paid Members of not less than three years standing at the discretion of the Committee, and if permission is granted, entirely at the owners risk and at a rental to be fixed by the Committee.
All privately owned boats of whatever type, either kept in, or within the curtilage of the Boathouse, shall be adequately insured by the owner, including third party liability, for risks both on and off the water.”
“’Private pleasure boats may only be kept on Club Property, but not within the Boathouse, by fully paid Members of not less than three years standing at the discretion of the Committee, and if permission is granted, entirely at the owners risk and at a rental to be fixed by the Committee.
‘Private boats (rowing or other) may only be kept on Club property by fully paid rowing Members at the discretion of the Committee, and if permission is granted, entirely at the owners risk and after having paid the appropriate racking fee.
All privately owned boats of whatever type, either kept in, or within the curtilage of the Boathouse, shall be adequately insured by the owner, including third party liability, for risks both on and off the water”
Proposal accepted by all voting members.
Subscription proposal for 2018-2019:
Full membership proposal
Continuing from last year’s AGM, the junior membership will increase slightly more to 70% of the full membership fee and reach its final 75% next year.
A full-year student membership has been introduce which is at 75% of the full membership.
Question was raised, by having the junior membership at 75%, does it have a negative effect on the number of junior members? No, we currently have a very healthy juniors squad.
Proposal accepted by all voting members.
Captain’s Report:
We are currently in a time of development with new crews forming from older ones. Last year we had 34 wins for the club of which, the majority were the women’s squad. This is due in part to the number of female members that we have in the club. It is great to see the wins and keep going with it all.
We are very much a grass roots club in rowing and it takes all of us doing little bots when we can, especially those who organise other crews and squads within the club.
Keith noted that this will be his last year as captain and asked members to think if they feel they would like to take on the role next year. If this is the case, then feel free to get in contact with him and talk it through.
Club Management Scheme:
The CMS is all about everyone doing a little bit to help the club in whatever way they can. There are many smaller and more demanding jobs around the club that need to be and are done on a regular basis, with this happening, the club runs a lot smoother and there is more time for everyone to row. It has been a positive move by all.
Election of officers:
As no one new had registered their interest or put forward a name, the committee was voted for on block after each member had confirmed that they wish to re-stand.
All voting members approved the election of officers.
It was noted that the role of communications officer is still open and it would be good to have someone on committee to take that role and share in the duties of the committee. If there is any interest, members were invited to speak to any committee member.
A.O.B:
Best practice in boat care:
Keith has spent 30 paid hours bringing a number of boats up to a good water safe standard. During this time it came to his attention that there was a lot of neglect in certain areas, particularly in the cleaning of the internals of the boat; everyone is well practiced in cleaning the hull. For the life of the boats and general row-ability, this should be happening on a regular basis.
A note was also made that when de-rigging and re-rigging boats, best practice avoiding damage is always to undo the top nuts first and not just force the riggers around.
Question raised: can we be shown the general care and maintenance of boats?
- Yes, we will organise a morning or mornings to go through these as a club.
Club rules moving to Club Constitution:
There has been a move for many clubs to use the BR Club Constitution template, which committee are currently working on. When this is complete, a short EGM will be held to approve it. By having a Club Constitution, we are in better place when it comes to applying for grants and funds.
Question on the update to GDPR:
- We are on top of it, BR have a webinar on Thursday 25 April which will be watched. All new membership forms are compliant as is the email list and how we store any data.
Kate to liaise.
Spending plan:
The spending plan has been update with the planned spends with the club truck and erg room extension as the major spends.
Next Committee Meeting:
Thursday 17th May
End of meeting